Public Procurement and Asset Disposal Training Course

Duration 10 days 22 modules · 65 contact hours
Level Intermediate Certificate on completion
Who attends Procurement Officers, Contract Managers and others
Fee from USD 2,200 KSh 190,000 for Kenyan organisations
Where 52 cities + online See dates by city
Next start 16 Nov 2026 Course code SD-P-109

Before you join: Participants should have basic experience of purchasing, contract administration, project delivery, finance administration or asset custody.

Dates & prices

Two start dates a month in every city, and live online on weekdays or weekends. Fees are per participant; classroom fees include tuition, materials, lunch and refreshments, and the certificate.

Suggest a date or city

Showing the next six months. Later dates, other cities and private deliveries for your team are available on request.

Course overview

Public procurement teams must obtain value for money while meeting legal, ethical and procedural obligations. Weak specifications, poorly chosen procurement methods, incomplete evaluation records or unmanaged conflicts of interest can lead to failed tenders, supplier disputes, audit findings and public scrutiny. Asset disposal creates related risks: obsolete, surplus or seized assets must be identified, valued, approved, sold or transferred through a documented process that protects public resources.

This course develops the working methods needed to plan, run and document public procurement and asset disposal processes. Participants analyse procurement needs, prepare specifications and statements of requirements, select suitable procurement methods, develop solicitation documents, evaluate bids, manage contracts and maintain auditable records. They also address asset identification, condition assessment, valuation, disposal routes, sale controls, write-offs and disposal reporting. The course uses internationally recognised principles while allowing participants to apply their own jurisdiction's legislation, regulations and financial delegations.

Participants work with procurement planning templates, evaluation models, contract management controls and asset disposal documentation from the first week. Short instructor briefings establish the rules and methods; cases, group analysis, tender simulations and document reviews develop judgement. By the end of the course, each participant has prepared and presented an end-to-end procurement and asset disposal file containing a procurement plan, solicitation approach, evaluation framework, contract controls and disposal recommendation.

The course is suited to procurement officers, contract managers, finance personnel, project staff and asset custodians who already participate in purchasing or disposal decisions and need a more disciplined, defensible approach.

What you will be able to do

  • Develop annual procurement plans using demand analysis, market intelligence and approved procurement methods
  • Draft specifications, statements of requirements and evaluation criteria that support fair competition
  • Select appropriate public procurement methods using value, risk, urgency and market conditions
  • Conduct bid opening, responsiveness checks and weighted technical and financial evaluations
  • Prepare defensible evaluation reports, award recommendations and procurement record files
  • Apply contract management plans, performance measures, change controls and supplier remedies
  • Design asset disposal processes using condition assessment, valuation and approved disposal routes
  • Produce a complete procurement and asset disposal case file for management review

Benefits of attending

For you

  • Prepare tender documents and evaluation records with greater confidence
  • Make defensible procurement-method decisions under scrutiny
  • Recognise bid evaluation errors before they affect award decisions
  • Manage supplier performance through documented contract controls
  • Handle surplus and obsolete assets through accountable disposal routes

For your organisation

  • Improves audit trails from procurement planning through contract close-out
  • Reduces avoidable tender challenges, evaluation disputes and rework
  • Strengthens competition, transparency and value-for-money decisions
  • Improves visibility of asset condition, custody and disposal proceeds
  • Creates more consistent procurement files across departments and projects

Course modules

22 modules over 10 days

Participants can apply core public procurement principles within an approved governance structure.

  • Public procurement principles: economy, efficiency, competition, fairness, transparency and accountability
  • Legal hierarchy: statutes, regulations, directives, manuals and internal procedures
  • Delegated authority limits, approval gates and segregation of duties
  • Procurement roles across requesting units, procurement, finance, legal and evaluation committees
  • Audit trails linking decisions, approvals, communications and supporting evidence
  • Conflicts of interest declarations and confidentiality obligations for procurement personnel

Participants can create a procurement plan linked to operational requirements and budgets.

  • Needs assessment distinguishes essential requirements from preferred supplier features
  • Annual procurement plans align budgets, lead times and delivery milestones
  • Spend analysis identifies recurring purchases, aggregation opportunities and fragmented demand
  • Requirement timelines map design, solicitation, evaluation, award and delivery stages
  • Procurement risk registers assign owners, controls and escalation thresholds
  • Approval schedules connect planned packages with delegated financial authority

Participants can assess supplier markets and select a sourcing strategy supported by evidence.

  • Market sounding gathers lawful intelligence before issuing a formal solicitation
  • Supplier segmentation considers market capacity, concentration, access and delivery risk
  • Porter's Five Forces tests competitive conditions and supplier bargaining power
  • Make-or-buy analysis compares internal capability, cost, quality and control
  • Sourcing strategies address local supply, framework agreements and open competition
  • Market analysis records assumptions, information sources and identified procurement risks

Participants can draft clear requirements that permit fair and meaningful competition.

  • Functional specifications state required outcomes without prescribing unnecessary technical solutions
  • Technical specifications define measurable standards, tolerances, interfaces and acceptance criteria
  • Terms of reference structure consultancy objectives, scope, deliverables and reporting lines
  • Bills of quantities itemise works, units, quantities and measurement rules
  • Brand references use equivalent-performance wording and documented justification
  • Acceptance criteria connect requirements to inspection, testing and payment milestones

Participants can select procurement methods that fit value, risk and market circumstances.

  • Open competitive bidding maximises access where requirements are clearly defined
  • Request for quotations suits low-value, standardised purchases within approved thresholds
  • Restricted tendering addresses limited supplier markets and prequalification results
  • Request for proposals evaluates technical quality and price for complex services
  • Single-source procurement requires documented grounds, approvals and price reasonableness
  • Emergency procurement controls urgency while preserving records and post-event review

Participants can prepare solicitation documents that communicate requirements and evaluation rules.

  • Invitation to bid states submission instructions, deadlines and bidder eligibility
  • Instructions to bidders explain clarifications, amendments and bid validity periods
  • Evaluation criteria distinguish mandatory requirements from scored technical factors
  • Pricing schedules specify currencies, taxes, discounts and price adjustment rules
  • Draft contracts allocate obligations, liabilities, warranties and dispute procedures
  • Bid security and performance security provisions reflect proportional procurement risk

Participants can identify integrity risks and apply proportionate supplier due diligence.

  • Integrity risk assessments identify bribery, collusion, favouritism and fraud indicators
  • Beneficial ownership checks establish who controls bidding entities and subcontractors
  • Debarment screening tests supplier eligibility against applicable exclusion lists
  • Conflict declarations are collected before access to procurement information
  • Gifts, hospitality and post-employment rules protect impartial procurement decisions
  • Whistleblowing channels and investigation records support timely allegation handling

Participants can control bid receipt and perform documented preliminary examinations.

  • Secure bid receipt logs record time, date, sender and submission status
  • Bid opening procedures preserve confidentiality and document disclosed information
  • Responsiveness checks test signatures, bid security and mandatory submission requirements
  • Arithmetic correction follows stated rules without changing offered unit prices
  • Clarification requests address minor ambiguities without permitting material bid changes
  • Preliminary examination records reasons for acceptance, rejection or further clarification

Participants can conduct weighted bid evaluations using stated criteria and evidence.

  • Evaluation matrices translate published criteria into consistent scoring guidance
  • Technical scoring assesses methodology, capacity, experience and proposed personnel
  • Weighted scoring models combine technical merit and financial evaluation results
  • Life-cycle costing compares acquisition, operation, maintenance and disposal costs
  • Abnormally low bid analysis tests deliverability, pricing assumptions and performance risk
  • Consensus meetings document score rationale, dissenting views and agreed findings

Participants can prepare an award recommendation supported by complete evaluation evidence.

  • Evaluation reports summarise process, findings, scores and recommended award decisions
  • Due diligence verifies qualifications, references, financial capacity and legal standing
  • Notice of intent communications respect standstill periods and disclosure rules
  • Award approvals follow delegated authority and documented recommendation routes
  • Unsuccessful bidder debriefings explain results without disclosing protected information
  • Procurement files retain planning, solicitation, evaluation, approval and correspondence records

Participants can establish contracts with clear obligations, controls and mobilisation requirements.

  • Contract award notices confirm scope, price, period and authorised signatories
  • Kick-off meetings establish deliverables, governance, reporting and communication protocols
  • Contract management plans assign responsibilities, milestones, risks and escalation paths
  • Performance securities, insurance certificates and guarantees are verified before mobilisation
  • Baseline schedules connect contractual milestones with monitoring and payment controls
  • Contract registers record key dates, values, amendments and renewal decisions

Participants can monitor supplier performance and address non-conformance through contractual controls.

  • Key performance indicators measure quality, timeliness, service levels and compliance
  • Inspection and acceptance procedures verify goods, works and service deliverables
  • Supplier performance reviews record evidence, corrective actions and accountable owners
  • Non-conformance notices identify breaches, remedy periods and contractual consequences
  • Payment certification confirms accepted deliverables, pricing and supporting documentation
  • Performance dashboards highlight trends, overdue actions and emerging contract risks

Participants can control contract changes, claims and disputes without weakening the audit trail.

  • Change control procedures assess scope, cost, schedule and approval implications
  • Variation orders document authorised amendments before work proceeds where possible
  • Claims registers track notices, evidence, valuation and response deadlines
  • Root-cause analysis separates supplier failure, client changes and external events
  • Negotiation records capture positions, concessions, authorities and agreed settlement terms
  • Dispute escalation clauses define mediation, adjudication, arbitration and court routes

Participants can design procurement controls that address operational, integrity and compliance risks.

  • Risk-based procurement planning prioritises controls according to value and exposure
  • Three-lines model clarifies management, oversight and independent assurance responsibilities
  • Control matrices map procurement risks to preventive and detective activities
  • Fraud red flags include bid rotation, split purchases and tailored specifications
  • Data analytics tests duplicate suppliers, unusual pricing and repeated threshold avoidance
  • Management reporting escalates material exceptions, delayed procurements and control failures

Participants can include proportionate environmental and social requirements in procurement decisions.

  • ISO 20400 principles inform sustainable procurement policy and decision-making
  • Life-cycle assessment considers environmental impacts from production through end-of-life
  • Environmental specifications address energy efficiency, emissions, packaging and waste
  • Social criteria assess labour practices, accessibility and supplier safeguarding measures
  • Sustainability evaluation criteria require measurable evidence and verification arrangements
  • Contract clauses monitor environmental and social commitments during delivery

Participants can classify public assets and establish records required for accountable disposal.

  • Asset registers record description, location, custodian, value and condition
  • Asset classification distinguishes consumables, capital equipment, vehicles and infrastructure
  • Physical verification reconciles asset registers with observed items and custody records
  • Condition assessments identify serviceability, repair needs, obsolescence and safety concerns
  • Asset lifecycle stages connect acquisition, use, maintenance, transfer and disposal
  • Custody handover records establish responsibility for portable and high-value assets

Participants can identify disposable assets and prepare approved disposal plans.

  • Surplus identification distinguishes idle assets from operational reserve holdings
  • Disposal justifications document condition, redundancy, repair costs and replacement plans
  • Asset disposal plans list items, values, methods, dates and responsible officers
  • Independent inspection confirms asset identity, quantity and physical condition
  • Hazardous assets require safety, environmental and regulatory disposal controls
  • Approval workflows confirm authority before transfer, sale, destruction or write-off

Participants can recommend disposal methods using valuation evidence and control requirements.

  • Fair value estimates use market comparisons, condition evidence and professional valuation
  • Reserve prices protect public value during auction and competitive sale processes
  • Public auction procedures define advertising, registration, bidding and payment controls
  • Sealed-bid sales preserve competition where auction methods are unsuitable
  • Transfers between public entities require approvals, asset records and receiving acknowledgements
  • Destruction certificates evidence authorised disposal of unsafe or valueless items

Participants can record disposal outcomes, proceeds and write-offs with supporting evidence.

  • Proceeds collection separates sale approval, payment receipt and asset release duties
  • Reconciliation matches disposal registers, invoices, bank deposits and accounting entries
  • Write-off recommendations distinguish loss, damage, theft, depreciation and disposal
  • Disposal committee minutes record decisions, bidders, prices and declared interests
  • Asset register updates remove disposed items and preserve disposal history
  • Management reports summarise disposals, proceeds, exceptions and unresolved accountability matters

Participants can assess file completeness and prepare evidence for internal or external audit.

  • Audit-ready files organise approvals, evaluations, contracts, payments and disposal records
  • Compliance checklists test required controls against policy and procedural requirements
  • Sampling approaches select transactions according to value, risk and exception indicators
  • Audit findings distinguish control design weaknesses from operating effectiveness failures
  • Corrective action plans assign owners, deadlines, evidence and follow-up reviews
  • Lessons-learned reviews convert procurement and disposal issues into revised procedures

Participants can connect procurement and disposal decisions across an asset replacement programme.

  • Replacement planning links disposal timing with procurement lead times and service continuity
  • Trade-in options compare residual value, competition effects and supplier dependency
  • Total cost of ownership informs replacement, maintenance and disposal decisions
  • Transition plans control data removal, handover, installation and decommissioning
  • Procurement schedules coordinate new asset delivery with outgoing asset disposal
  • Integrated risk registers address service interruption, asset loss and disposal fraud

Participants can build, review and present a complete procurement and asset disposal case file.

  • Procurement plan defines requirements, budget, method, timetable and approval route
  • Solicitation strategy sets specifications, eligibility rules and evaluation methodology
  • Evaluation model documents scoring criteria, weighting, moderation and award rationale
  • Contract management plan establishes milestones, performance measures and change controls
  • Asset disposal recommendation compares valuation, disposal method, approvals and safeguards
  • Case file review tests completeness, compliance, evidence quality and decision logic

Exercises and examples are adapted to each cohort's sectors and roles.

What you take back to work

  1. Annual procurement planning template
  2. Tender evaluation matrix
  3. Procurement file completeness checklist
  4. Contract management plan template
  5. Asset disposal plan template
  6. Integrated procurement and disposal case file

Who should attend

  • Procurement Officers — need consistent methods for planning, tendering and evaluation
  • Contract Managers — need stronger controls over supplier performance, changes and close-out
  • Finance Managers — need defensible spending, asset write-off and disposal records
  • Project Managers — need to procure goods, works and services against delivery schedules
  • Asset Managers — need controlled processes for surplus, obsolete and unserviceable assets
  • Internal Auditors — need to assess procurement compliance and disposal control evidence

Skills and tools covered

Procurement planningTender evaluationContract administrationSupplier due diligenceAsset disposalAudit documentation

Tools and standards

UNCITRAL Model Law on Public Procurement, WTO Government Procurement Agreement, ISO 20400 Sustainable Procurement, Porter's Five Forces

How the course runs

Training methodology

The course combines short instructor briefings with document-based case work, group analysis, tender evaluation simulations and application planning. Participants examine procurement plans, specifications, solicitation documents, bid submissions, evaluation reports, contract files and asset disposal records. Facilitated discussions compare procedural options, control points and decision evidence. Trainers use examples from public agencies, development projects, regulated utilities and large corporate purchasing functions. Participants apply the methods to a realistic procurement and disposal scenario, receiving structured feedback on documentation quality and decision rationale.

Requirements and prerequisites

Participants should have basic experience of purchasing, contract administration, project delivery, finance administration or asset custody. They should be familiar with their organisation's approval structure and able to read quotations, specifications, budgets and supplier documentation. Prior involvement in a tender, purchase request, contract file or asset register is useful. The course does not require a law degree, accounting qualification, prior public procurement certification or advanced spreadsheet skills. Participants should bring examples of their current procurement forms or disposal procedures where organisational policy permits.

A typical training day

08:30 – 10:30First session
10:30 – 10:45Refreshment break
10:45 – 12:30Second session
12:30 – 13:30Lunch and networking
13:30 – 15:00Third session
15:00 – 15:15Refreshment break
15:15 – 16:30Workshop and daily review

Live online deliveries follow the same structure in East Africa Time, with shorter screen blocks and longer breaks.

What the fee includes

  • Instruction by a practitioner facilitator
  • Full course workbook and materials
  • Exercise files, templates and case studies
  • Refreshments and lunch on classroom deliveries
  • Certificate of completion
  • Post-course application plan

Frequently asked questions

Participants should already have basic exposure to purchasing, contracts, finance administration, project work or asset custody. Formal procurement certification and legal training are not required.

Bring a laptop if possible, plus non-confidential examples of procurement forms, tender documents, contract templates or asset disposal procedures. Trainers can help participants relate course tools to their existing documents.

It is designed for procurement officers, contract managers, project managers, finance staff, asset managers and internal auditors. It is particularly useful for staff who prepare, review or approve procurement and disposal documentation.

This course focuses on public accountability, procurement methods, documented evaluation, delegated authority, audit evidence and formal asset disposal controls. General purchasing courses often focus more on commercial negotiation, inventory or private-sector buying.

Participants receive reusable planning, evaluation, contract management and disposal templates. They can apply these to an active procurement package, supplier contract review or planned asset disposal after the course.

Each day runs from 08:30 to 16:30 and provides about 6.5 contact hours. The first part builds procurement planning and tendering documents; the later modules cover contract management, asset disposal, audit controls and the final capstone case file.

Questions about this course?

Ask about dates, fees, group bookings or running it for your team. Our training team replies by email.

Ask on WhatsApp info@skillsetdevelopment.com

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