Project Management Fundamentals Training Course

Duration 10 days 19 modules · 65 contact hours
Level Foundation to Intermediate Certificate on completion
Who attends New Project Managers, Project Coordinators and others
Fee from USD 2,200 KSh 190,000 for Kenyan organisations
Where 52 cities + online See dates by city
Next start 16 Nov 2026 Course code SD-PM-112

Before you join: Participants should be comfortable working with business documents, spreadsheets and basic numerical information such as dates, costs and percentages.

Dates & prices

Two start dates a month in every city, and live online on weekdays or weekends. Fees are per participant; classroom fees include tuition, materials, lunch and refreshments, and the certificate.

Suggest a date or city

Showing the next six months. Later dates, other cities and private deliveries for your team are available on request.

Course overview

Projects fail when teams begin delivery without an agreed scope, workable schedule, clear authority, credible estimates or disciplined control of change. New project managers are often asked to coordinate specialists, suppliers and stakeholders while balancing cost, time, quality and risk. They need practical methods to turn an approved idea into an executable plan, report progress honestly and resolve issues before they become costly.

This course teaches the core practices used to initiate, plan, execute, monitor and close projects. Participants learn to define objectives and success criteria, identify stakeholders, gather requirements, create a work breakdown structure, estimate effort and cost, build network schedules, manage risks, establish communications and control changes. The course also covers project governance, quality planning, resource coordination, procurement basics, team leadership and the appropriate use of predictive, Agile and hybrid delivery approaches.

Instruction combines concise tutor briefings with worked cases, group planning activities, project simulations and structured review sessions. Participants apply each method to a realistic project scenario and progressively assemble a complete project management pack. They leave with reusable templates and a reviewed project plan containing a charter, scope baseline, schedule, budget, risk register, stakeholder plan, communication plan and control arrangements.

The course is suited to professionals taking responsibility for projects, workstreams or cross-functional change initiatives. It is also useful for subject-matter experts who contribute to projects and need to understand the information, decisions and controls expected by project sponsors and managers.

What you will be able to do

  • Develop a project charter with objectives, scope boundaries, assumptions and approval authority
  • Create a work breakdown structure and scope baseline from documented requirements
  • Build a precedence network and critical path schedule using duration estimates
  • Prepare a time-phased project budget with contingency and cost-control thresholds
  • Maintain a risk register using probability-impact assessment and response planning
  • Produce stakeholder, communication and engagement plans for project governance
  • Apply earned value management indicators to assess schedule and cost performance
  • Present an integrated project management plan for sponsor review and approval

Benefits of attending

For you

  • Plan assigned projects with a charter, scope baseline, schedule and budget
  • Communicate credible status, risks, decisions and forecasts to sponsors
  • Recognise schedule slippage and cost variance before delivery commitments fail
  • Lead project meetings using clear actions, owners, dates and escalation routes
  • Build evidence for progression into project manager or PMO roles

For your organisation

  • Improves consistency of project charters, plans, registers and status reports
  • Reduces unmanaged scope changes through formal baseline and change-control practices
  • Strengthens early identification of delivery risks, dependencies and resource constraints
  • Gives sponsors clearer information for decisions on cost, time and priorities
  • Creates a common project language across operational, technology and change teams

Course modules

19 modules over 10 days

Participants can explain the project manager's role, project constraints and governance responsibilities.

  • Projects, programmes, portfolios and operations distinguished through purpose and governance
  • Project manager authority, accountability, influence and delegated decision rights
  • Triple constraint relationships among scope, schedule, cost, quality and risk
  • Business case benefits, disbenefits, assumptions and measurable success criteria
  • Project life cycle phases from initiation through closure
  • Organisational structures and their effects on resource authority

Participants can establish a project mandate, governance structure and approved charter.

  • Project charter contents: purpose, objectives, scope, milestones and authority
  • SMART objectives linked to measurable business and service outcomes
  • Governance roles using sponsor, steering committee, manager and team responsibilities
  • RACI matrix assignment for decisions, deliverables and approval points
  • Assumptions, constraints and dependencies recorded during project initiation
  • Stage-gate reviews and approval criteria for continued project funding

Participants can define project scope and convert stakeholder needs into controlled requirements.

  • Scope statement boundaries, exclusions, deliverables and acceptance conditions
  • Requirements elicitation through interviews, workshops, observation and document analysis
  • Functional and non-functional requirements separated for clear acceptance
  • MoSCoW prioritisation of must-have, should-have, could-have and won't-have requirements
  • Requirements traceability matrix connecting needs, deliverables, tests and approvals
  • Acceptance criteria written as observable conditions for completed deliverables

Participants can decompose approved scope into manageable work packages and deliverables.

  • Work breakdown structure decomposed from project outcomes to work packages
  • 100 percent rule applied to complete scope coverage
  • Deliverable-based decomposition prevents activity lists from omitting required outputs
  • Work package definitions specify ownership, completion criteria and assumptions
  • WBS dictionary records package descriptions, boundaries and acceptance information
  • Control accounts connect work packages with responsibility and budget monitoring

Participants can develop a logical project schedule from work packages and dependencies.

  • Activities derived from work packages using clear start and finish points
  • Finish-to-start, start-to-start, finish-to-finish and finish-to-start dependencies compared
  • Precedence diagramming method maps logical relationships between project activities
  • Lead and lag time applied without hiding genuine scheduling dependencies
  • Critical path method identifies activities governing planned completion dates
  • Milestone schedule communicates major decisions, handovers and approval events

Participants can prepare defensible estimates using appropriate assumptions and estimation methods.

  • Analogous estimating uses comparable completed work and adjustment factors
  • Bottom-up estimating aggregates resource effort across defined work packages
  • Three-point estimates calculate expected duration using optimistic, likely and pessimistic values
  • Parametric estimating applies measurable units, rates and productivity assumptions
  • Estimating basis documents data sources, exclusions, uncertainty and confidence
  • Contingency reserves address identified uncertainty without funding unapproved scope

Participants can build a cost baseline and establish practical financial control points.

  • Direct, indirect, fixed and variable project costs classified correctly
  • Cost baseline time-phases approved estimates against scheduled work packages
  • Management reserve distinguished from contingency reserve and authorised budget
  • Cash flow forecast aligns planned expenditure with project funding availability
  • Cost accounts assign budget ownership to accountable delivery managers
  • Funding tolerances trigger escalation before approved budget limits are exceeded

Participants can identify, assess, assign and treat project risks and issues.

  • Risk register records cause, event, effect, owner and response
  • Probability-impact matrix prioritises threats and opportunities for management attention
  • Risk responses include avoid, mitigate, transfer, accept, exploit and enhance
  • Issue log separates current problems from uncertain future events
  • Risk triggers identify early warning signs requiring planned responses
  • Qualitative risk review updates exposure, ownership and response status

Participants can analyse stakeholder influence and plan targeted engagement actions.

  • Stakeholder register captures interests, influence, expectations and contact responsibilities
  • Power-interest grid determines monitoring, engagement and communication priorities
  • Stakeholder salience considers power, legitimacy and urgency of claims
  • Engagement assessment matrix compares current and desired stakeholder support
  • Resistance analysis identifies concerns, affected groups and response actions
  • Sponsor engagement secures decisions, resources and visible organisational support

Participants can design communications and reporting routines suited to project governance needs.

  • Communication management plan defines audience, purpose, format, frequency and owner
  • Status reports distinguish progress, forecast, risks, issues and decisions needed
  • Traffic-light reporting uses agreed thresholds rather than subjective project confidence
  • Decision log records options, authority, rationale and implementation consequences
  • Action registers assign owners, due dates and completion evidence
  • Meeting agendas separate information sharing, decisions, problem solving and escalation

Participants can plan quality assurance, quality control and formal deliverable acceptance.

  • Quality management plan defines standards, metrics, reviews and acceptance responsibilities
  • Quality assurance evaluates whether project processes are being followed
  • Quality control inspects deliverables against specified acceptance criteria
  • Checklists prevent recurring omissions during document, service and product reviews
  • Defect log records nonconformities, severity, ownership and corrective actions
  • Root cause analysis uses five whys and fishbone diagrams

Participants can plan resource needs and manage basic supplier delivery arrangements.

  • Resource calendars identify availability, skills, holidays and competing commitments
  • Responsibility assignment matrix aligns work packages with named accountable roles
  • Resource levelling resolves over-allocation by changing timing or assignment
  • Make-or-buy analysis compares internal capability, cost, capacity and supplier risk
  • Statement of work defines deliverables, service levels and acceptance conditions
  • Supplier performance reviews track commitments, quality, issues and corrective actions

Participants can establish effective team working, accountability and conflict-management practices.

  • Team charter establishes purpose, roles, behaviours, decisions and meeting routines
  • Tuckman's forming, storming, norming and performing stages guide team leadership
  • Situational leadership matches direction and support to team capability
  • Conflict resolution uses collaborating, compromising, accommodating, competing and avoiding approaches
  • Psychological safety encourages early reporting of risks, errors and concerns
  • Delegation agreements clarify outcomes, authority boundaries, support and review dates

Participants can coordinate delivery work while maintaining control of commitments and interfaces.

  • Work authorisation releases approved packages when prerequisites and resources are ready
  • Daily coordination identifies blockers, handoffs, priorities and short-term commitments
  • Dependency management tracks external inputs, owners, dates and contingency actions
  • Interface management defines responsibilities between technical, operational and supplier teams
  • Configuration management controls versions of approved deliverables and technical documents
  • Escalation paths distinguish team resolution from sponsor-level intervention

Participants can measure project performance and produce evidence-based delivery forecasts.

  • Baseline comparison measures actual progress against approved scope, schedule and cost
  • Earned value management integrates planned value, earned value and actual cost
  • Schedule performance index indicates delivery efficiency against planned work
  • Cost performance index indicates spending efficiency against completed work
  • Estimate at completion forecasts total cost using current performance data
  • Trend analysis identifies deteriorating performance before tolerance breaches occur

Participants can assess change requests and prepare proportionate recovery actions.

  • Change request records proposed scope, schedule, cost, risk and benefit effects
  • Impact assessment tests consequences across baselines, resources, contracts and benefits
  • Change control board evaluates authority, priority, funding and approval decisions
  • Approved changes update controlled baselines, plans, registers and stakeholder communications
  • Schedule compression compares crashing, fast tracking, cost and risk trade-offs
  • Recovery plans define corrective actions, owners, dates and escalation thresholds

Participants can select an appropriate delivery approach based on project uncertainty and constraints.

  • Predictive delivery suits stable requirements, regulated approvals and defined handovers
  • Agile delivery uses iterative increments, feedback and prioritised product backlogs
  • Scrum roles, events and artefacts support timeboxed product development
  • Kanban boards visualise workflow, work-in-progress limits and bottlenecks
  • Hybrid approaches combine fixed governance with iterative development and release planning
  • Tailoring decisions consider uncertainty, stakeholder availability, compliance and delivery risk

Participants can close a project formally and transfer deliverables into operational ownership.

  • Closure criteria confirm deliverables, documentation, approvals and contractual obligations
  • Operational handover transfers ownership, support arrangements, training and service information
  • Final acceptance documents confirm customer approval and outstanding items
  • Lessons learned capture causes, decisions, outcomes and recommendations for reuse
  • Benefits review plans assign measures, owners, timing and data sources
  • Project archive preserves approved records, baselines, contracts and closure evidence

Participants can build, review and present a complete project management plan for sponsor approval.

  • Project charter states business need, objectives, governance and success measures
  • Scope baseline combines requirements, work breakdown structure and acceptance criteria
  • Integrated schedule links activities, dependencies, milestones, resources and critical path
  • Cost baseline presents estimates, contingency, funding profile and control thresholds
  • Risk and stakeholder plans assign ownership, responses, engagement and communications
  • Sponsor presentation defends assumptions, trade-offs, decisions and delivery approach

Exercises and examples are adapted to each cohort's sectors and roles.

What you take back to work

  1. Project charter template
  2. Work breakdown structure and dictionary
  3. Integrated schedule and milestone plan
  4. Risk and issue register
  5. Stakeholder communication plan
  6. Project status report template

Who should attend

  • New Project Managers — need a practical structure for planning and controlling assigned projects
  • Project Coordinators — support managers through schedules, registers, reporting and meeting governance
  • Team Leaders — lead workstreams requiring cross-functional delivery and clear accountabilities
  • Business Analysts — translate requirements into controlled scope, deliverables and acceptance criteria
  • Operations Managers — deliver improvement initiatives without disrupting day-to-day service commitments
  • Subject-Matter Experts — contribute effectively to project decisions, estimates and risk reviews

Skills and tools covered

Scope definitionSchedule planningRisk managementStakeholder engagementProject cost controlPerformance reporting

Tools and standards

PMBOK Guide, Critical Path Method, Earned Value Management, RACI matrix

How the course runs

Training methodology

The instructor introduces each method through short briefings, worked examples and discussion of common project decisions. Participants analyse cases, build planning artefacts in small groups, test decisions through schedule, risk and change simulations, and review outputs against defined criteria. Facilitated discussions compare predictive, Agile and hybrid approaches where delivery conditions differ. Individual application planning helps participants transfer the methods to a current project, workstream or improvement initiative. Tutor feedback focuses on accuracy, usability and sponsor-ready communication.

Requirements and prerequisites

Participants should be comfortable working with business documents, spreadsheets and basic numerical information such as dates, costs and percentages. Some exposure to projects, change initiatives or cross-functional teams is helpful, whether as a contributor, coordinator or technical specialist. No prior project management qualification, formal PMO experience, specialist software knowledge or Agile certification is required. The course explains core terminology before applying planning and control methods. Participants benefit most when they bring a current or planned project idea that can be used for application planning.

A typical training day

08:30 – 10:30First session
10:30 – 10:45Refreshment break
10:45 – 12:30Second session
12:30 – 13:30Lunch and networking
13:30 – 15:00Third session
15:00 – 15:15Refreshment break
15:15 – 16:30Workshop and daily review

Live online deliveries follow the same structure in East Africa Time, with shorter screen blocks and longer breaks.

What the fee includes

  • Instruction by a practitioner facilitator
  • Full course workbook and materials
  • Exercise files, templates and case studies
  • Refreshments and lunch on classroom deliveries
  • Certificate of completion
  • Post-course application plan

Frequently asked questions

No formal project management training or qualification is required. Participants should be comfortable with business documents, basic schedules and simple numerical information such as costs, dates and percentages.

Bring a laptop if possible, along with details of a current or planned project, workstream or improvement initiative. Course materials and templates are provided, and participants can also work from the supplied case.

It is designed for new project managers, coordinators, team leaders, business analysts and technical specialists managing project work. Experienced project professionals seeking advanced portfolio, programme or strategic leadership content should consider a more advanced course.

This course builds transferable project management skills across scope, schedule, cost, risk, stakeholders and control. It introduces Agile, Scrum and hybrid delivery choices, but it is not a certification course focused solely on PRINCE2 or Agile methods.

Participants develop reusable planning and control documents that can be adapted for live projects. The methods support projects ranging from technology implementation and service improvement to facilities, regulatory and operational change.

Each training day runs from 08:30 to 16:30 and provides about 6.5 contact hours. The first week establishes planning foundations, while the second week develops delivery control, reporting, delivery approaches, closure and the integrated capstone.

Questions about this course?

Ask about dates, fees, group bookings or running it for your team. Our training team replies by email.