QuickBooks Financial Management Training Course

Participants can manage the sales cycle from estimate through collection and analyse receivables risk.

• Customer master records structured with terms, credit limits and tax treatment
• Estimate-to-invoice workflow for quoted work, delivery and billing milestones
• Sales receipts, invoices and credit notes posted using consistent coding
• Accounts receivable ageing reviewed by due date, collector and dispute status
• Customer statements and payment reminders scheduled under documented collection procedures
• Bad debt write-offs and credit-loss provisions distinguished from invoice corrections

Participants can control supplier purchasing and record business expenses accurately in QuickBooks.

• Supplier records maintained with payment terms, tax details and banking controls
• Purchase orders matched to bills, receipts and authorised price changes
• Three-way matching applied to purchase order, goods receipt and supplier invoice
• Bill approvals routed by spending authority, cost centre and exception type
• Expense claims coded to accounts, classes and supporting documentation
• Accounts payable ageing used to plan supplier payments and prevent duplicates

Participants can reconcile cash accounts, investigate differences and maintain evidence for review.

• Bank-feed rules reviewed before automation posts recurring transaction categories
• Bank reconciliations compare statement balances, book balances and outstanding items
• Credit-card reconciliations separate business expenses, repayments and personal-use exceptions
• Clearing accounts used for payment processors, transfers and undeposited funds
• Unreconciled transaction reports investigated using source documents and audit history
• Monthly reconciliation sign-off records preparer, reviewer, date and exceptions

Participants can record inventory movements and assess gross-margin performance using QuickBooks data.

• Inventory items configured with units, reorder points, costs and sales prices
• Purchase receipts and sales fulfilment update quantities and cost-of-sales postings
• Physical count adjustments documented with variance reasons and approval evidence
• Inventory shrinkage, damaged stock and obsolete items recognised through adjustment entries
• Gross margin reports analysed by product, customer and reporting period
• Reorder reporting combines sales velocity, lead times and minimum stock levels

Participants can record payroll-related costs and configure transaction tax treatment accurately.

• Payroll journals separate gross pay, deductions, employer costs and liabilities
• Accrued leave, bonuses and commissions recorded using period-end adjusting entries
• VAT or sales-tax codes assigned to sales, purchases and exempt transactions
• Tax liability reports reviewed against returns, payments and control accounts
• Payroll clearing accounts reconciled to payroll-provider reports and bank payments
• Jurisdiction-specific tax advice distinguished from QuickBooks transaction configuration

Participants can produce, customise and interpret QuickBooks reports for management and external stakeholders.

• Profit and loss statements compared by period, budget, class and location
• Balance sheet review identifies liquidity, working-capital and classification anomalies
• Statement of cash flows interpreted through operating, investing and financing activities
• Custom report filters isolate customers, products, projects and responsible managers
• Memorised reports scheduled with distribution lists and controlled access permissions
• Report footnotes document assumptions, unusual items and unresolved data limitations

Participants can prepare operational budgets, cash forecasts and profitability analyses from QuickBooks information.

• Annual operating budgets structured by account, class, department and month
• Budget-versus-actual variance analysis separates price, volume and timing effects
• 13-week rolling cash forecast built from receipts, payroll and supplier data
• Scenario analysis tests delayed collections, cost increases and sales shortfalls
• Job costing compares estimated costs, actual spending and billed revenue
• Break-even analysis calculates required sales volume from margin and fixed costs

Participants can complete a structured month-end close and resolve common reporting-quality issues.

• Month-end close calendar assigns deadlines, owners, reviewers and evidence requirements
• Account reconciliations prioritise cash, receivables, payables, inventory and payroll
• Adjusting entries record accruals, prepayments, depreciation and deferred revenue
• Suspense account balances investigated, supported and cleared within closing deadlines
• Comparative analytical review flags unusual movements, ratios and posting patterns
• Close pack documentation retains reconciliations, approvals, reports and exception logs

Participants can assess QuickBooks control risks and prepare an implementation plan for their workplace.

• COSO control activities translated into QuickBooks approvals, access and review procedures
• Segregation-of-duties conflicts identified across sales, purchasing, payments and reconciliation
• Exception reports monitor deleted transactions, changed records and unusual journal entries
• Fraud indicators assessed through vendor duplicates, round-sum payments and override activity
• Management review meetings use financial dashboards, variance explanations and action owners
• Ninety-day application plan prioritises configuration fixes, controls and reporting improvements