Sustainable Fleet Management Training Course

Duration 10 days 20 modules · 65 contact hours
Level Intermediate Certificate on completion
Who attends Fleet Managers, Transport and Distribution Managers and others
Fee from USD 2,200 KSh 190,000 for Kenyan organisations
Where 52 cities + online See dates by city
Next start 16 Nov 2026 Course code SD-LD-322

Before you join: Participants should have practical familiarity with fleet, transport, logistics, procurement, facilities or sustainability operations.

Dates & prices

Two start dates a month in every city, and live online on weekdays or weekends. Fees are per participant; classroom fees include tuition, materials, lunch and refreshments, and the certificate.

Suggest a date or city

Showing the next six months. Later dates, other cities and private deliveries for your team are available on request.

Course overview

Fleet decarbonisation requires more than replacing diesel vehicles with electric models. Fleet managers must match vehicle technology to duty cycles, secure charging and energy capacity, control whole-life cost, maintain service levels, measure emissions credibly and manage suppliers through changing contracts. Poorly specified transition programmes can create stranded assets, missed delivery windows, unavailable vehicles and emissions claims that cannot withstand procurement, audit or customer scrutiny.

This course equips participants to plan and manage a lower-emission fleet across owned, leased and contracted operations. Participants assess fleet missions, establish a baseline, calculate vehicle total cost of ownership, compare battery-electric, hybrid, renewable fuel and hydrogen options, and develop phased replacement plans. The syllabus covers charging infrastructure, depot energy assessment, route and load optimisation, maintenance readiness, driver engagement, carbon accounting, sustainable procurement and reporting. Participants use GHG Protocol and ISO 14083 principles to define boundaries, select activity data and create decision-ready emissions reporting.

Teaching combines short practitioner briefings with transport, municipal services, field operations and distribution cases. Participants work with fleet data, procurement documents, charging scenarios and financial assumptions, then apply each method to their own operating context. By the final module, each participant produces and presents a sustainable fleet transition business case containing a fleet baseline, technology pathway, charging plan, financial model, emissions reduction forecast, risk register and implementation roadmap. The course is suited to organisations managing vans, trucks, buses, service vehicles or outsourced transport contracts.

What you will be able to do

  • Assess fleet missions using route, payload, utilisation and dwell-time data
  • Calculate fleet total cost of ownership for conventional and low-emission vehicles
  • Select appropriate vehicle technologies using duty-cycle and infrastructure criteria
  • Develop phased fleet electrification and replacement plans
  • Specify depot and destination charging requirements from operational demand
  • Measure fleet greenhouse-gas emissions using GHG Protocol and ISO 14083 principles
  • Draft sustainable fleet procurement requirements and supplier performance measures
  • Present a financially justified sustainable fleet transition business case

Benefits of attending

For you

  • Build credible fleet electrification proposals using operational and financial evidence
  • Compare vehicle technologies beyond headline purchase price and stated driving range
  • Discuss charging capacity, tariff structures and depot constraints with technical suppliers
  • Produce auditable fleet emissions calculations for management and customer reporting
  • Lead cross-functional transition discussions with finance, facilities, procurement and operations

For your organisation

  • Reduces risk of unsuitable vehicle purchases and underused charging assets
  • Creates phased replacement plans linked to service, cost and emissions targets
  • Improves visibility of fleet energy use, carbon exposure and operating costs
  • Strengthens vehicle, charging and carrier procurement specifications
  • Supports credible emissions reporting for customers, regulators and internal governance

Course modules

20 modules over 10 days

Participants can define a fleet sustainability strategy aligned with operational, financial and emissions objectives.

  • Fleet mission profiling using route, payload, dwell-time and utilisation data
  • Strategic objectives translated into cost, service, safety and carbon targets
  • Scope 1, 2 and 3 fleet emissions sources mapped
  • Avoid-shift-improve hierarchy applied to fleet decarbonisation choices
  • Stakeholder map covering operations, finance, facilities, drivers and suppliers
  • Governance roles defined through a RACI responsibility matrix

Participants can construct a usable fleet baseline and identify data gaps affecting decisions.

  • Vehicle register reconciled with ownership, lease and contractor records
  • Fuel, energy, maintenance and utilisation datasets assessed for completeness
  • Baseline kilometres segmented by vehicle class, route and operating pattern
  • Data-quality checks identify missing odometer, fuel-card and telematics records
  • Key performance indicators set for cost, utilisation, energy and emissions
  • Dashboard definitions documented with data owners and reporting frequency

Participants can calculate fleet emissions using defined organisational and operational boundaries.

  • GHG Protocol organisational boundaries selected for owned and leased fleets
  • Operational control approach applied to outsourced transport emissions
  • ISO 14083 activity data matched to transport emission calculations
  • Fuel combustion emissions calculated from litres, fuel type and factors
  • Electricity emissions calculated using location-based and market-based methods
  • Emission-factor sources recorded with units, dates and calculation logic

Participants can build a total cost of ownership model for competing vehicle options.

  • Total cost of ownership structure separates capital and operating costs
  • Vehicle purchase, lease and contract-hire options compared consistently
  • Energy-cost assumptions built from fuel prices, tariffs and consumption
  • Maintenance, tyres, tax and residual-value assumptions incorporated
  • Net present value evaluates multi-year fleet replacement alternatives
  • Sensitivity analysis tests energy prices, utilisation and residual values

Participants can assess low-emission vehicle and fuel options against fleet mission requirements.

  • Battery-electric vehicle suitability assessed against daily energy demand
  • Hybrid powertrains evaluated for stop-start and mixed-route operations
  • Renewable diesel and biomethane assessed for compatible vehicle fleets
  • Hydrogen fuel-cell applications screened against range and refuelling requirements
  • Well-to-wheel and tank-to-wheel emissions distinguished for technology comparisons
  • Technology selection criteria weighted using a decision matrix

Participants can determine whether electric vehicles can meet defined operating duty cycles.

  • Duty-cycle analysis combines distance, payload, terrain and ambient temperature
  • Usable battery capacity distinguished from nominal battery capacity
  • Energy-consumption estimates adjusted for auxiliary loads and driving conditions
  • Range buffers set for diversions, congestion and seasonal performance
  • Route suitability grouped into immediate, conditional and unsuitable categories
  • Exception routes identified for operational redesign or alternative technology

Participants can specify charging infrastructure requirements from vehicle schedules and energy demand.

  • Charging demand calculated from battery capacity, state-of-charge and turnaround time
  • AC and DC charging options matched to operational dwell windows
  • Load profiles identify coincident charging demand and depot peak loads
  • Electrical capacity assessment covers transformer, switchgear and connection limits
  • Smart charging rules prioritise departure times, tariffs and vehicle assignments
  • Charging layout considers bay access, cable safety and future expansion

Participants can evaluate energy tariffs, charging costs and commercial charging models.

  • Time-of-use tariffs compared against fleet charging demand profiles
  • Demand charges modelled for high-power depot charging installations
  • On-site solar generation assessed against daytime fleet energy consumption
  • Battery storage evaluated for peak shaving and resilience benefits
  • Public charging prices compared with depot and destination charging costs
  • Charging-service contracts assessed for pricing, uptime and data provisions

Participants can identify operational changes that reduce fleet energy use and emissions.

  • Route optimisation reduces distance, empty running and failed delivery attempts
  • Load-factor analysis identifies consolidation and vehicle-sizing opportunities
  • Delivery time windows assessed for congestion and charging implications
  • Backhaul planning increases productive kilometres and asset utilisation
  • Micro-depot and consolidation-centre options tested for urban distribution
  • Telematics exception reports target idling, speeding and route deviation

Participants can design driver engagement measures supporting efficient and safe low-emission fleet operations.

  • Eco-driving metrics cover acceleration, braking, idling and energy recovery
  • Driver briefings explain range management, charging protocols and safety checks
  • Behavioural barriers identified through interviews, surveys and ride-alongs
  • Performance feedback combines telematics scores with coaching conversations
  • Incentive schemes aligned with safety, service and energy objectives
  • Change-impact assessment identifies affected roles, processes and training needs

Participants can prepare maintenance and safety arrangements for a mixed-technology fleet.

  • Preventive maintenance plans revised for electric and alternative-fuel vehicles
  • High-voltage safety responsibilities assigned under documented operating procedures
  • Workshop capability assessed for tools, training and isolation arrangements
  • Recovery procedures address immobilised electric vehicles and battery incidents
  • Business continuity plans cover charger outages, grid failures and vehicle shortages
  • Spare-vehicle policies sized against availability targets and maintenance lead times

Participants can prepare procurement requirements for vehicles, charging and fleet services.

  • Specification requirements distinguish mandatory performance from supplier-proposed solutions
  • Whole-life cost evaluation criteria weighted alongside operational capability
  • Vehicle tender documents request energy consumption and battery warranty evidence
  • Charging procurements define uptime, interoperability, maintenance and data requirements
  • Supplier due diligence reviews financial capacity, service coverage and warranties
  • Contract award records document evaluation scores and decision rationale

Participants can manage outsourced transport providers against sustainability performance requirements.

  • Carrier segmentation identifies material emissions, service and commercial exposure
  • Transport contracts define emissions-data requirements and reporting intervals
  • ISO 14083 reporting requirements incorporated into carrier scorecards
  • Carrier performance reviews address fuel efficiency, loading and empty running
  • Improvement plans assign actions, owners, deadlines and verification evidence
  • Rate-card comparisons include carbon intensity alongside price and service

Participants can prepare a defensible financial appraisal for sustainable fleet investments.

  • Business-case structure links investment choices to measurable operational benefits
  • Capital expenditure schedules separate vehicles, chargers, civils and grid upgrades
  • Operating expenditure forecasts include energy, maintenance and service subscriptions
  • Discounted cash-flow analysis calculates net present value and payback
  • Scenario planning compares phased transition, early replacement and business-as-usual cases
  • Investment risks quantified through sensitivity ranges and contingency allowances

Participants can identify regulatory and policy requirements affecting fleet transition decisions.

  • Low-emission zone requirements mapped against vehicle routes and operating permits
  • Vehicle taxation incentives assessed within local fiscal and legal conditions
  • Charging installation approvals identified for planning, electrical and fire requirements
  • Battery transport and waste obligations reviewed for end-of-life arrangements
  • Corporate climate targets translated into fleet reporting and governance requirements
  • Compliance register assigns owners, evidence sources and review dates

Participants can create a phased fleet transition roadmap with dependencies and decision gates.

  • Replacement schedule aligned with asset age, lease expiry and route suitability
  • Pilot selection balances operational value, risk exposure and learning potential
  • Critical-path analysis sequences vehicles, chargers, grid works and training
  • Decision gates define evidence required before programme expansion
  • Transition milestones linked to budget cycles and procurement lead times
  • Roadmap dependencies mapped across facilities, information systems and suppliers

Participants can manage delivery, financial, operational and reporting risks in fleet transition programmes.

  • Risk register captures probability, impact, controls and accountable owners
  • FMEA identifies failure modes within charging and vehicle operations
  • Supply-chain risks assessed for vehicles, batteries, chargers and components
  • Data assurance checks trace reported emissions to source records
  • Green-claims review tests statements against documented calculation evidence
  • Internal audit trails retain approvals, assumptions and supporting documentation

Participants can establish performance reviews that drive measurable fleet sustainability improvements.

  • Monthly fleet scorecards compare actual results against baseline and targets
  • Variance analysis separates operational, price, weather and data effects
  • Energy-intensity measures normalised by kilometre, tonne-kilometre and delivery
  • Charging uptime monitored through availability, fault and repair-time metrics
  • Plan-do-check-act cycle structures corrective actions and management review
  • Benefits-realisation tracker records savings, emissions reductions and service outcomes

Participants can communicate fleet transition decisions and govern programme delivery effectively.

  • Executive briefings present investment choices, risks and decision requirements
  • Operational communications explain changes to routes, vehicles and charging routines
  • Supplier governance meetings use agreed scorecards and action logs
  • Management information packs distinguish leading indicators from outcome measures
  • Escalation thresholds set for cost overruns, service disruption and safety incidents
  • Programme steering terms define authority, cadence and decision rights

Participants can build, review and present a complete sustainable fleet transition business case for their organisation.

  • Fleet baseline summarised with cost, utilisation, energy and emissions evidence
  • Technology pathway matched to segmented duty cycles and replacement timing
  • Charging plan specifies infrastructure, power requirements, tariffs and operating rules
  • Financial model presents total cost, cash flow and sensitivity results
  • Implementation roadmap integrates procurement, facilities, training and governance actions
  • Peer review tests assumptions, risks, evidence gaps and decision clarity

Exercises and examples are adapted to each cohort's sectors and roles.

What you take back to work

  1. Fleet sustainability baseline template
  2. Vehicle technology decision matrix
  3. Fleet total cost of ownership model
  4. Charging infrastructure requirements checklist
  5. Carrier emissions scorecard template
  6. Sustainable fleet transition business case

Who should attend

  • Fleet Managers — responsible for vehicle availability, cost, safety and replacement decisions
  • Transport and Distribution Managers — accountable for service performance and transport emissions
  • Logistics Managers — planning lower-emission distribution networks and carrier arrangements
  • Procurement Managers — sourcing vehicles, charging services, fuels and transport contracts
  • Sustainability Managers — requiring credible fleet emissions data and reduction plans
  • Facilities and Energy Managers — assessing depot power capacity and charging infrastructure

Skills and tools covered

Fleet mission analysisElectric vehicle planningCharging infrastructure designFleet carbon accountingTransport cost modellingSustainable procurement

Tools and standards

GHG Protocol, ISO 14083, ISO 50001, FMEA

How the course runs

Training methodology

The course uses short instructor briefings, worked fleet calculations, sector cases, group analysis and structured application planning. Participants interpret route and utilisation data, compare vehicle and fuel options, model charging demand, test investment assumptions and review procurement scenarios. Simulations address depot charging conflicts, range exceptions and supplier evaluation. Trainers use participant examples where available and provide feedback on assumptions, calculations and implementation priorities. Each module contributes a defined element of the final sustainable fleet transition business case.

Requirements and prerequisites

Participants should have practical familiarity with fleet, transport, logistics, procurement, facilities or sustainability operations. They should be comfortable interpreting basic operating data such as mileage, fuel use, vehicle costs, route schedules and supplier quotations. Experience with spreadsheets is useful because the course uses cost and emissions calculations. No engineering qualification, electrical installation experience, specialist carbon-accounting credential or prior electric-vehicle project experience is required. Participants may bring anonymised fleet data, but this is not mandatory.

A typical training day

08:30 – 10:30First session
10:30 – 10:45Refreshment break
10:45 – 12:30Second session
12:30 – 13:30Lunch and networking
13:30 – 15:00Third session
15:00 – 15:15Refreshment break
15:15 – 16:30Workshop and daily review

Live online deliveries follow the same structure in East Africa Time, with shorter screen blocks and longer breaks.

What the fee includes

  • Instruction by a practitioner facilitator
  • Full course workbook and materials
  • Exercise files, templates and case studies
  • Refreshments and lunch on classroom deliveries
  • Certificate of completion
  • Post-course application plan

Frequently asked questions

Participants need practical familiarity with fleet, transport, logistics, procurement, facilities or sustainability work. Prior electric-vehicle project experience and engineering qualifications are not required.

A laptop is recommended for working with calculations and planning templates. Participants may bring anonymised vehicle lists, fuel data, route information, charging quotations or fleet policies, but course cases are provided.

It is designed for managers and specialists responsible for fleet operations, distribution, transport procurement, sustainability reporting, depot facilities or energy planning. It is particularly useful where organisations are assessing electric vehicles or reducing contractor emissions.

The course focuses on fleet decisions: duty cycles, vehicle selection, charging capacity, energy costs, maintenance, procurement and fleet emissions data. General sustainability courses usually give less attention to operational vehicle constraints and investment modelling.

Participants build parts of a transition business case throughout the course, using their own context where possible. The resulting baseline, cost model, charging plan and roadmap can support internal planning, supplier discussions and investment approval.

Each day runs from 08:30 to 16:30 and provides about 6.5 contact hours. The first week establishes fleet data, emissions, technology and charging foundations; the second week develops procurement, finance, implementation, assurance and the final business case.

Questions about this course?

Ask about dates, fees, group bookings or running it for your team. Our training team replies by email.

Ask on WhatsApp info@skillsetdevelopment.com

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