Air Freight Documentation and Compliance Training Course

Participants can prepare and verify air waybill data from complete shipper instructions.

• Air waybill functions as contract evidence, receipt and carriage record
• IATA Resolution 600a air waybill completion and mandatory fields
• Shipper's Letter of Instruction data capture and authority controls
• Routing, airport codes, flight details and requested handling information
• Chargeable weight calculation using actual weight and volume conversion
• Declared value, carriage value and customs value distinctions
• Correcting air waybill errors before acceptance and uplift

Participants can reconcile commercial documentation and allocate responsibilities under Incoterms 2020.

• Commercial invoice fields supporting customs valuation and payment terms
• Packing list controls for pieces, marks, dimensions and weights
• Incoterms 2020 risk transfer, cost allocation and carriage obligations
• CIP and CPT applications for international air freight shipments
• Certificates of origin and preference evidence for customs treatment
• Document reconciliation against purchase orders and shipping instructions
• Discrepancy logs assigning correction ownership and dispatch deadlines

Participants can check air freight documents against core customs and export-data requirements.

• WCO Harmonized System structure, headings and commodity classification logic
• HS code evidence from product descriptions, specifications and rulings
• Customs valuation elements including freight, insurance, assists and royalties
• Country of origin concepts: non-preferential and preferential origin
• Export declaration data matched to invoice and air waybill
• Importer of record responsibilities and customs broker instructions
• Post-entry corrections, audit trails and document retention periods

Participants can apply documented screening and escalation controls to air cargo transactions.

• Denied-party screening for shippers, consignees, banks and intermediaries
• Sanctions red flags involving routing, ownership and unusual payment terms
• End-use and end-user statements for controlled goods
• Export-control classification evidence and licence determination workflow
• Restricted destination controls and trans-shipment risk indicators
• Screening records, false-positive resolution and escalation documentation
• Stop-ship decisions, internal approvals and release-authority limits

Participants can review dangerous-goods documents and identify when specialist action is required.

• IATA Dangerous Goods Regulations scope, responsibilities and training limits
• UN numbers, proper shipping names and technical names
• Shipper's Declaration fields, signatures and two-column format
• Packing instructions, quantity limits and passenger-aircraft restrictions
• Overpack statements, marks and package-level documentation checks
• Lithium battery shipping papers and state-of-charge controls
• Dangerous-goods exceptions requiring trained-person review before acceptance

Participants can document security status and special handling requirements for sensitive cargo.

• Known consignor and regulated agent security-status documentation
• Security declarations, screening methods and chain-of-custody records
• IATA Special Handling Codes for operational communication
• Temperature-controlled shipments: time, temperature and packaging evidence
• Pharmaceutical documentation under IATA Temperature Control Regulations principles
• Live animals, perishables and valuables document-control requirements
• ULD build-up records, load plans and handling instruction checks

Participants can manage electronic air freight records and control data quality across parties.

• e-AWB agreement conditions and paperless shipment eligibility
• IATA Cargo-XML messages for booking, waybill and status data
• Electronic document version control and authorised amendment procedures
• Master-data governance for parties, addresses, airports and commodities
• Data-validation rules preventing mismatched weights, values and consignee details
• Electronic signatures, access permissions and audit-log requirements
• Contingency procedures when digital document exchange fails

Participants can document irregularities, preserve evidence and support cargo claims or audits.

• Irregularity reports for damage, shortage, delay and misrouting
• Condition evidence: photographs, tally sheets and delivery reservations
• Montreal Convention liability principles and claim-notification time limits
• Cargo claims files linking air waybills, invoices and survey reports
• Root-cause analysis using five whys and corrective-action logs
• Document retention schedules for customs, security and commercial records
• Internal audit sampling for shipment-file completeness and accuracy

Participants can establish a controlled documentation workflow and improvement plan for their operation.

• RACI matrix for document preparation, review, approval and release
• Pre-alert checklists aligned with carrier and consignee requirements
• Exception registers recording issue, owner, deadline and resolution
• Risk-based review criteria for high-value and regulated shipments
• Key performance indicators for document accuracy and cargo holds
• Standard operating procedure structure for air freight document control
• Ninety-day application plan with owners, milestones and review dates